SGM – Current and Previous
In the occasion where the next committee cannot be determined at the Annual General Meeting (AGM), a Special General Meeting (SGM) maybe called upon to elect a new committee. The procedure for this SGM will be the same as the AGM.
Sometimes an SGM may be called upon to help decide on a particular issue. In such instances a quorum of attendees will be required and a voting system will be used to determine the outcome, if applicable.
As per the constitution an SGM will be convened by the Secretary;
- When so resolved by an AGM or at another SGM;
- When the Management Committee decides;
- When a meeting is requisitioned in writing by no less than 25 current financial members to the President or Secretary setting out the reasons for the meeting.
Prior to the meeting the Secretary must communicate:
- The date, time and place of SGM.
The Secretary also must;
- Convene the SGM within 28 days of the resolution or requisition reaching the President or Secretary;
- Email a notification of the SGM to each current financial member at least 21 days prior to the meeting. The notice shall indicate the date, time and place of the meeting and set out the business to be transacted;
- Shall have powers equal to those of the AGM in the transaction of business specified in the notice.
- Shall not transact in any business unless notice thereof has been given in accordance with these Rules.
The below agenda, at a minimum, is to be followed at an SGM.
1 Meeting called to Order
- Surah Fatiha recitation
- Insert sub points for the purpose of calling an SGM
- Conclusion of proceedings with surah recitation
- Meeting terminated
Post SGM action items by the Secretary
- List of attendees
Salaams dear USMAA members, Please find attached SGM Minutes for FY 2018/19. Jzk,..Management Committee
The following content is default text for the AGM and SGM.
Thursday, 1 August 2019 Assalamu Alaikum Brothers and Sisters, Notice of Special General Meeting (SGM) Pursuant to section 10.1 of the USMAA, Inc. Constitution, please note that a Special General Meeting will be held to elect a new Management Committee and fill...
Click below to view the official SGM Notice SGM Notice Below are the proposed changes for the SGM on 24th November 2018 Proposed Changes 24 November 2018 Below is the constitution with the changes if approved on 24 November 2018 USMAAConstitution 2018